Technology is constantly evolving and has improved our lives in each and every aspects; well that’s what at least we can claim for the small, midsize or large enterprises in terms of being efficient and productive. These businesses strive to be multifarious and attain maximum benefit out of their day. Well, one thing assures their efficiency is using online tools.
On the other hand, these firms rely hugely on the document transmission process for the internal network of operation from their respective ends to meet the need of clients. With the change in technology, the fax industry has conveniently shifted from the traditional method of faxing to online fax or internet fax services.
Businesses are easily able to send and receive documents anywhere, anytime with these mobile fax machines. One can easily send a new faxes online from a computer or mobile. Online faxes are received to your email account as a PDF attachment, that most of us are now familiar with the process.
An organization can easily avoid the confusion and limitations that surrounds a conventional fax machine. Limitations such as only one fax can be sent to a recipient at a given time, the cost associated with paper, ink-toner, fixed phone line, etc., risk of losing paper fax documents and many more.
Online fax service provides many features besides empowering you to send and receive faxes with just a few clicks from your mobile or any other smart device. First of all, enabling you to connect a leading cloud storage account, you can be rest assured to pull up any fax details from the past. It also keeps your fax documents organized. Moreover, to impress your clients or customers you can even use beautifully designed cover templates to look professional. Some internet fax service providers even offer the option to add company logo and digital signature to personalize so that your clients can even associate themselves with your brand. While other offers unlimited incoming fax mixed with a free trial of their software or application. Mobile faxing has become such a common phenomenon due to the availability of such fax application available on all the major mobile platforms such as iOS, Android, Mac OS X or Windows. It is highly beneficial to small business owners and startup entrepreneurs as they are struggling with time, it is best for them to not find or operate a fax machine as well as receive notifications and fax updates in real time to the selected mobile devices. Besides all this, one can easily leverage with professional cover page templates, notes, flags and comments.
The most important aspects are to check whether the said internet fax service provider is following the best practices to adhere to HIPAA & GLBA compliance and guidelines. It is to ensure that the online fax service provider is taking proper precaution in securing your faxes and its content against viruses and stops from any kind of hack that may lead to identity theft. Hence, it is utmost important for you to choose a fax service that uses promising encryption to secure your private and confidential information.
You can get free credits or faxes by referring to friends or can opt for the pay-per-fax facility as you wish. These are all additional features but your main focus is to check about the compliance, cloud account support, image file formats, cover pages, etc. Automated fax image optimization & editing, fill forms, annotate PDF’s and sign documents are amongst the other few features and tools that might come handy in carrying out your daily faxing needs.
Last but not least, we urge you to also check if the fax app or service is providing free trial, free fax number, customer/technical support which are necessary to help you derive the best internet fax service provider from a list of available ones.